Project Coordinator (100% remote)

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Job Title: Project Coordinator (100% Remote)

Client: ATM Machine Manufacturing Industry

Duration: 1-Year Contract Role

Location: North Canton, OH 44720

Shift: 8:00 AM to 5:00 PM

Qualifications:
  • Assoc. Degree or Project Coordination Experience - Required, 3 Years
  • Advanced Computer Skills Using Microsoft Office - Highly Desired, 3 Years
  • Self-Motivated - Desired, 3 Years, Intermediate
  • Ability to Resolve Problems & Analyze Effectively - Highly Desired, 3 Years
  • Excellent Verbal & Written Communication Skills - Highly Desired, 2 Years, Intermediate
  • Strong Technical Skills - Required, 3 Years, Advanced
  • Understanding of Software, Networking, & Systems Development - Highly Desired, 3 Years, Intermediate
  • Multi-Tasking Capability - Required, 3 Years, Advanced
  • Ability to Act in an Autonomous Role with Little Supervision - Required, 2 Years, Intermediate
  • Effective Organizational Skills - Required, 1 Year, Intermediate

Responsibilities:

Project Coordinators facilitate the success of Client service engagements by working closely with all levels of associates and teams and are the focal point for project problem resolution and escalation. Responsibilities include:
  • Creating and maintaining project schedules
  • Communicating hourly/daily with technicians
  • Reporting project status
  • Tracking product orders
  • Providing training packets to branch personnel
  • Escalating management issues
  • Participating in customer meetings/conference calls
  • Creating, maintaining, and distributing project schedules and spreadsheets
  • Interfacing daily with Project Team and Branch Associates
  • Generating & distributing technician packets
  • Acquiring hourly/daily status and generating reports
  • Tracking product/deliverables
  • Escalating Issues
  • Participating in customer meetings as needed
  • Coordinating daily activities of Customer Service Engineers, Job Site Coordinators, and Subcontractors
  • Assisting in the development of the project plan (e.g., schedule, deliverables, project status reports)
  • Ensuring the acceptance of project deliverables is consistent with customer expectations
  • Receiving formal sign-off from the customer on project deliverables
  • Assisting in creating timely, accurate, and complete project reports for account team and project management

Essential Functions:
  • Creating, maintaining, and distributing project schedules and spreadsheets
  • Interfacing daily with Project Team and Branch Associates
  • Generating & distributing technician packets (project specific instructions & customer deliverables)
  • Acquiring hourly/daily status and generating reports
  • Tracking product/deliverables
  • Escalating issues
  • Participating in customer meetings as needed
  • Coordinating daily activities of Customer Service Engineers, Job Site Coordinators, and Subcontractors
  • Assisting in the development of project plans
  • Ensuring the acceptance of project deliverables are consistent with customer expectations
  • Receiving formal sign-off from the customer on project deliverables
  • Assisting in creating timely, accurate, and complete project reports for account team and project management

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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