Senior Project Accountant ID-4610

January 21, 2025

Obtain Project Set-up form from PMs and/or PICs
Set up and maintain project records in the firm's accounting system
Set up consultant budgets in Deltek Vantagepoint
Review contracts to validate fees and work breakdown structure (WBS)

Planning Support and Reporting

Project Planning: Provide on-going training on the set-up and utilization of the project planning tools
Work with PMs to ensure project plans are set-up in Deltek Vantagepoint and maintained monthly
Work with PMs to ensure the backlog is updated monthly

Project Accounting

Project revenue generation
Monitor and analyze project fees to ensure proper revenue recognition
Review and approve consultant payables, prior to entry in Deltek Vantagepoint
Consultant payment calculation
Communicate with consultants and PMs to provide payment status and to resolve any billing issues
In collaboration with PM, work with Contracts Administrator to resolve consultant contract issues
Ensure that consultant invoices and payments are in accordance with consultant contract
Follow up on pending Prime contracts and Additional Services Authorizations, to ensure prompt execution
Work in collaboration with PM to maintain organized project contracts files folder

Invoicing

Distribute draft invoices to PM for review
Generate final invoices in client's required format, with required internal signatures

Collections

Update collections projections with anticipated timeframe of collections
Interface with clients' accounting team to stay abreast of payment status of aged A/R
Work in collaboration with PM to resolve any client invoice disputes
Maintain AR Hotlist report to track and explain any delinquent AR balances
Attend monthly project review meetings with PMs to discuss any outstanding collections issues

Audit Support

Accounts Receivable reporting and maintain notes on status. Perform Accounts Receivable reconciliation monthly
Ensures project revenue is accurate
Ensure consultant WIP is accurate and work with PMs to make any corrections or adjustments
Engage in WIP review with Accounting team, at the close of each month

Requirements

SKILL, KNOWLEDGE, EDUCATION AND EXPERIENCE

Minimum of eight (8) years of project accounting experience
Bachelor's degree in business-related field
Knowledge of Deltek Vantagepoint or equivalent project accounting ERP system
Strong knowledge of financial concepts, practices and procedures in the A/E industry
Excellent business communication, organization and analytical skills
Intermediate-to-advanced proficiency in MS Excel (including VLookups and pivot tables)
Comprehensive understanding of standard commercial terms (i.e., hourly NTE, cost plus, lump sum, etc.)
Works well with others under deadlines and responds to changes in priorities

PAY/BENEFITS

We offer a competitive salary and benefits package that includes medical, dental, vision, life, short- and long-term disability, PTO and holidays, as well as 401(k) matching and annual performance bonus opportunities.

Steinberg Hart is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability, genetics, or arrest/conviction records.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

DISCLAIMER

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

5. HOW DO YOU PROCESS INFORMATION?

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

8. HOW TO PRIORITIZE WORK?

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

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