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Executive Assistant, Walt Disney Imagineering Global Music Studio ID-11863

About the Role & Team

Do you have deep experience supporting a high-level executive? Can you interact with the most senior levels of management? If you’re nodding your head, then an Executive Assistant position in Walt Disney Imagineering’s Global Music Studio might be right for you...

Our Executive Support Professionals are highly-respected because their skills are quite simply, essential. You’d be a key member of a dynamic, fast-paced team that creates the music throughout our global theme parks, attractions, and resorts, and would work with some of the most creative, intelligent people in the business. Join us – apply today!

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  • This position currently reports to WDI’s Global Music Executive and Executive Creative Director - Music.

What You Will Do

  • There will always be expense reports, travel planning, endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you’ll also need to develop deep knowledge of the leadership and workings of WDI and of related departments across the Disney enterprise. Every day as an Executive Support Professional is different! On any given day you might:

Handle a very busy calendar on behalf of your executive
• Work with colleagues across TWDC and Imagineering, as well as with external composers, directors, musicians, and their offices
• Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting
• Create global, multi-city travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels
• Schedule conference rooms, meetings and video chats
• Assist other Music Team members with various administrative, departmental and office needs
• Interface directly with other senior executives and their support teams
• Handle very confidential, sensitive information
• Draft letters and emails on behalf of your leaders, prep meeting/presentation materials
• Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including some who are very senior in the organization
• Manage large purchase orders and vendor contracts
• Plan your executive's involvement in large, high-profile events like premiers, product launches, off-sites and team-building activities
• Plan group lunches, music showcases, and other gatherings

Required Qualifications & Skills
• At least 3 years support of an executive in a corporate environment
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
• Desire to immerse yourself fully and learn all aspects of your executive’s business
• Ability to multi-task and prioritize deadlines/deliverables
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
• A calm head and steady hand to deal with the unexpected
• “EQ” skills to build bridges, forge alliances and encourage people to want to work with you
• Complete reliability handling confidential, often highly sensitive information
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked
• Some flexibility in your schedule – we value work/life balance, but help if travel support is needed out of office hours while executives are traveling
• Very strong organizational skills and extreme attention to detail
• A highly professional demeanor, positive outlook and a can-do attitude
• Strong professionalism and discretion

Preferred Qualifications
• Experience at The Walt Disney Company and/or experience working in a large public corporation
• Experience working with Creative teams and executives
• Familiarity and experience working with music related teams
• Excellent knowledge of MAC or PC computer from which you will work

Education
• Required: High school diploma
• Preferred: BA/BS or equivalent preferred

The hiring range for this position in Glendale, California is $63,400.00 to $85,000.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

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9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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