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Head of Business Operations, Enterprise Technology ID-11425

About Woven by Toyota

Woven by Toyota, a part of the Toyota Group, is challenging the current state of mobility through human-centric innovation and empowering mobility transformation. Through our AD/ADAS technology, our automotive software development platform Arene OS, our mobility test course Toyota Woven City, and Toyota’s growth fund, Woven Capital, we are pioneering the movement of people, goods, information, and energy, weaving a future of enhanced safety, connectivity and well-being for all.

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=========================================================================


TEAM

Enterprise Technology provides a modern, secure, and high performance IT infrastructure supporting Woven by Toyota and the broader Toyota Group. We use cutting-edge technologies to help engineering, operations, and corporate teams go faster, safer, and be more productive.


WHO ARE WE LOOKING FOR?

You excel in collaborating with stakeholders, have a strong track record of leading programs/projects,and are deeply committed to driving operational excellence. 


You will work directly with the Head of Enterprise Technology, functional leaders in engineering and operations teams, and stakeholders in Toyota Group companies. 


This is a hybrid role and onsite three days per week. You will report to the Head of Enterprise Technology.


 


RESPONSIBILITIES

  • Lead and coordinate yearly planning, performance tracking, and reporting, ensuring alignment with team goals
  • Own financial management, purchasing processes, HC management, and cost optimization initiatives in collaboration with Finance, Procurement, HR, and other teams, ensuring transparent and robust financial and resource management.
  • Advise the Head of Enterprise Technology, provide insights to support decision-making, assist with team management, and lead communications to executives and stakeholders.
  • Optimize processes, tools, and roles & responsibilities in day-to-day operations.
  • Support the Head of Enterprise Technology and senior functional leaders with meeting cadences, agenda setting, materials preparation, meeting facilitation, and follow-up.
  • Represent Enterprise Technology and manage stakeholder relations across Woven and Toyota.
  • Lead special projects as required.


MINIMUM QUALIFICATIONS

  • 8+ years of experience in strategy & management consulting roles, or in business strategy/planning, program management, key account management, or business operations within leading organizations or startups.
  • Experience driving business execution, process management, and continuous improvement initiatives.
  • Experience managing complex stakeholders, engaging and influencing stakeholders at all levels.
  • Good working knowledge of multiple functional areas such as finance, procurement, HR, etc., from a line of business perspective.
  • Experience producing documentation, business cases, and presentations tailored to customers, executives, and cross-functional teams.
  • Fluency in English and Japanese.


NICE TO HAVES

  • Prior role experience as Chief of Staff
  • Advanced business degree such as an MBA from a top University
  • Knowledge of the technology industry landscape, particularly in enterprise IT, security, and SaaS products
  • Experience working with automotive OEM or Tier1


 

=========================================================================

Important Points

・All interviews will be arranged via Google Meet, unless otherwise stated.

・The same job descriptions are available in both English and Japanese; therefore, we kindly ask that you apply to only one version.

・We kindly request that you submit your resume in English, if possible. However, Japanese resumes are also acceptable. Please note that, depending on the English proficiency requirements of the role, we may request an English version of your resume later in the process.

WHAT WE OFFER

・Competitive Salary - Based on experience

・Work Hours - Flexible working time

・Paid Holiday - 20 days per year (prorated)

・Sick Leave - 6 days per year (prorated)

・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company

・Japanese Social Insurance - Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance

・Housing Allowance

・Retirement Benefits

・Rental Cars Support

・In-house Training Program (software study/language study)


Our Commitment

・We are an equal opportunity employer and value diversity.

・Any information we receive from you will be used only in the hiring and onboarding process. Please see our privacy notice for more details.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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