Executive Assistant to the CEO (Remote)

November 13, 2024

We heard you might be looking for a new opportunity! Cartloop might be the perfect stop for you.

Cartloop is a conversational commerce startup that’s changing the way businesses and people interact. We are enabling brands to grow by scaling 1:1 conversations without increasing the headcount.

The coolest thing is we are growing quickly and possibly have the perfect position for you.

Team and culture

Here are some of our core values to give you a sense of who we are as a team:

We build, we celebrate and we take responsibility even when things don’t pan out.
Set the pace. We move fast, take risks, and chase big outcomes wherever possible. We’re creating an environment where we can act fearlessly, a consensus isn’t needed for every action, and experimentation and failure (plus learning) are key.
We unblock ourselves, focus on solutions and work towards our goals.
Honor execution. Fewer meetings, less of the stuff things that don’t make an impact, more action. Move fast and focus on execution instead of talking
Continuous feedback. We are open to feedback and make a habit of sharing feedback with others. Writing > talking. We’re creating a culture where people can do their best critical thinking and use data to solve problems.

What you’ll be working on

As an Executive Assistant, you will work as the right hand to the CEO. Your responsibilities will include involvement in all aspects of our startup and its day to day operations. This is the perfect position for one with strong interest in learning entrepreneurship and leadership beyond an assistant role.

Manage inbox, draft and reply to emails.
Manage complex calendaring by scheduling meetings, conferences, and travel.
Design, build and improve our hiring processes, onboarding, and organizational planning that will allow the company to scale effectively
Draft emails, internal and external communications.
Perform research, analysis, reports, forecasts.
Manage travel & expenses
Organize events, including team meetings, conferences, and webinars.
Maintain high level of discretion in handling confidential information.
Help support with payroll, accounting and reporting.
Handle personal assistant activities.

What are the requirements?

1+ experience with online/remote work
1+ years of experience as Executive Assistant, preferably for a remote startup
Internet connection: 10 Mbps minimum
Excellent command of the English language, both spoken and written
Willingness to work full-time (40 hours/week) at a time that suits your client (often PH evenings)
A working knowledge of Google Suite (Gmail, Calendar, Drive, Docs, Sheets, Forms, Slides) and productivity and project management tools/apps
A charismatic ‘can do’ attitude

Who are we looking for?

We have intentionally set a very high standard for our employees and our culture is also of a high standard of performance (but so is our fun facto!).

We are excited to offer career opportunities to people who show:

Self-starter. You require minimum supervision to get the job done
Inner motivation. You are motivated by impact and driven by wanting to help others
Problem solver. You can tackle complex problems and offer creative solutions
High bar. You take pride in the quality of your work and see to constantly improve
You embody trust and dependability
Have deep emotional and social intelligence
System thinker. You are a processes-driven person
Infinite learner. You seek to learn and challenge yourself
Energy+. You show with a positive attitude (and sense of humor!) even in ambiguous situations

Benefits

Competitive salary and opportunity for career advancement

Fully remote job and culture

Educational budget and training programs to fuel your growth

Why join us

Unique opportunity to grow as part of an early-stage startup

Join a company where operational excellence, autonomy, and meritocracy are core beliefs

You are part of a multicultural team who loves to get stuff done (and have fun while doing it!)

High-impact role as you apply your expertise and contribute to all areas of our business

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

DISCLAIMER

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

5. HOW DO YOU PROCESS INFORMATION?

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

8. HOW TO PRIORITIZE WORK?

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

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