We are excited to invite applications for a Part-Time Administrative Assistant position! We are looking for a highly organized and detail-oriented individual to join our team. The ideal candidate will have experience with QuickBooks invoicing and a strong background in administrative duties, including managing School Bus Transportation Contracts and contracts for out-of-district student transportation. This role can be performed partially or fully remote, and you will work closely with our team to ensure smooth operations and effective financial management.

Compensation and Benefits

• Competitive hourly wage based on experience
• Flexible working hours with options for remote work
• Opportunities for professional development

Why you should apply for this position today

This role offers you a chance to join a dedicated team where your organizational skills will directly contribute to the efficiency of our operations. You will have the flexibility to work remotely while gaining valuable experience in administrative support and financial management.

Skills

• Proficiency in QuickBooks and invoicing processes
• Strong computer skills, including Microsoft Word, Outlook, and PowerPoint
• Excellent organizational and time management skills
• Ability to prioritize tasks effectively
• Strong communication skills, both verbal and written

Responsibilities

• Create and send invoices to clients using QuickBooks on a monthly basis or as needed.
• Track payments and follow up on overdue invoices.
• Maintain accurate records of all invoicing and payments.
• Initiate contact with school districts regarding potential contracts and bids.
• Manage student and driver schedules to ensure proper shift coverage.
• Manage and respond to emails and phone calls efficiently.
• Schedule and coordinate meetings and appointments.
• Prepare and maintain spreadsheets, reports, and other essential documents.
• Assist in organizing and managing company files and records.
• Provide assistance to team members as needed.
• Answer incoming phone calls and direct them to the appropriate person.
• Organize meetings and take accurate minutes.
• Write and distribute emails, memos, and letters appropriately.
• Maintain an organized filing system.
• Develop, update, and uphold relevant office procedures.

Qualifications

• High school diploma or GED required; an associate degree or administrative training is preferred.
• Previous experience as an Administrative Assistant or in a similar role.
• Familiarity with standard office equipment such as printers and fax machines.
• Highly organized with strong time management skills and the ability to prioritize tasks effectively.

Education Requirements

• High school diploma or GED required.
• Associate degree or administrative training preferred.

Education Requirements Credential Category

• High School Diploma / GED
• Associate Degree (preferred)

Experience Requirements

• Previous experience as an Administrative Assistant or in a similar role.
• Familiarity with QuickBooks and standard office practices.

Why work in Billerica, MA

Billerica, MA is a charming community that offers a blend of suburban tranquility and easy access to the vibrant city life of Boston. With its family-friendly environment, numerous parks, and recreational facilities, Billerica provides a great quality of life. Additionally, the area boasts a strong local economy with various opportunities for professional growth and networking.